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The
office of the Town Clerk is often considered the center
of Town Government, and is the major source of information
to the residents of the Town of Wilson. It serves many functions,
such as licensing officer, registrar of vital statistics,
records management officer, filing officer, and recording
secretary for the Town Board and elections coordinator.
The
Town Clerk also works closely with the Supervisor and the
Town Board in coordinating Town policy. If you have any
questions regarding this office or any matter concerning
the Town Government, please contact our office and we will
be happy to assist you.
The
Town of Wilson Town Clerk's Office has had a long and proud
tradition of service to our community. We have worked hard,
and will continue to work hard, to maintain that fine tradition.
ADMINISTRATION
Our
office is located in the Town Hall at 375 Lake Street in
the Village of Wilson. The office is open weekdays from
9 - 12 and from 1-4.
PROGRAMS
AND SERVICES
Public
Relations Officer
-
Must
be dedicated to the community, informative, patient, cheerful
and compassionate, posses the ability to listen and advise,
be receptive to new ideas, and be able to maintain a sense
of humor while performing duties in a professional manner.
-
Generally
considered the center of local government, this office
conveys a lasting impression of the community to all who
enter.
Recording
Secretary
Records
Management Officer
-
Custodian
of all town records, responsible for active files, storage
and disposition of inactive records and the careful maintenance
of archival material.
-
Administrator
of the Freedom of Information Law, which guarantees your
right to know the workings of Government.
Filing
Officer
-
Maintains
records of adopted Town Ordinances and Local Laws, Town
oaths of office, resignations, petitions, proof of publications,
annual budgets, assessment rolls, fiscal reports, notices
of lien, subpoena and court actions, bonds/notes of registers,
zoning ordinances and maps.
- Maintains
public signboard, advertises and receives bids for purchase
of Town materials, files burial permits from cemeteries
located within the town.
Licensing
Officer
-
Issues
State licenses/permits, including marriage, dog, conservation
(hunting and fishing), games of chance, bingo.
-
Issues
Town licenses/permits mandated by Local Law (peddler's
permit).
Election
Coordinator
-
In
accordance with Federal and State regulations, the Town
Clerk becomes the coordinator for Primary and General
elections, advising the state of vacancies for elections,
overseeing polling places and equipment, election inspectors
and filing of boundaries for election districts.
- In
addition, oversees special Town elections, permissive
or mandatory referendums and Town acquisition of property.
The Office of the Town Clerk serves as the source for
voter registration forms.
- Election
District Map
Cash
Control Officer
-
Is
responsible for numerous duties relating to billing and
the collection and distribution of funds. All incoming
cash is recorded and disbursed to State, County and local
fiscal officers. The Town Clerk also contributes to Town
and departmental budget preparation, management of petty
cash, general purchasing and assisting with State and
internal audits.
Registrar
of Vital Statistics
Vital Records - Birth
and Death Certificates
Wanda E. Burrows, Registrar
of Vital Statistics
A. Diane Muscoreil, Deputy Registrar of Vital Statistics
Town of Wilson Town Clerk’s
Office
375 Lake Street PO Box 537
Wilson, New York 14172
RECORDS ON FILE
The Town of Wilson has on
file only those births and deaths which occurred in the Town
of Wilson. Birth Records are on file beginning with
the year 1870, Death Records beginning 1882 and Marriage
Records beginning with the year 1884.
To request a copy of a record
directly from the New York State Department of Health, mail
your written request along with the necessary documentation
to:
New York State
Department of Health
Vital Records Section, Genealogy Unit
Empire State Plaza
Albany, New York 12237-0023
or go to the
NYS Vital Records Website
CONFIDENTIALITY AND SECURITY OF RECORDS
Birth and death
certificates contain highly confidential information about
the persons to whom they relate.
The local registrar is required to maintain the highest
level of vital records security to protect the privacy of
those individuals.
Birth certificates, death
certificates and the indexes related to birth and death
certificates are NOT subject to the provisions of the
Freedom of Information Law (FOIL) and are NOT open to public
inspection. Access to vital records maintained by local
registrars is subject to Public Health Law 4173 and 4174 and
the Health Commissioner’s Administrative Rules and
Regulations.
WHO MAY OBTAIN A BIRTH
RECORD?
A certified copy or
a certified transcript of a birth certificate may be
issued only:
- To a person with a New
York State Court Order
- To the person named on the
birth certificate, if 18 years of age or older
- To the parents of the
person named on the birth certificate
- To the lawful
representative of the person named or the parents of the
person named on the birth certificate
- To the Commissioner of
Health, or
- To a municipal, state or
federal agency when needed for official purposes
A certification of birth
may be issued:
- To the person named on the
birth certificate, if under 18 years of age
- To a person over 18 years
of age, if a certification is what they prefer; or
- To a person who can
demonstrate the record is required for a judicial or other
proper purpose
MAIL REQUESTS
A request from a
qualified applicant may be accepted in writing on a signed
application (DOH296A)
or a letter under the following conditions:
- The applicant provides the
name, date of birth, place of birth, father’s first and
last names and mother’s first and maiden names of the
person named on the birth certificate; and
- The applicant provides
his/her current name and address along with their
relationship to the person named on the birth certificate
IN-PERSON REQUESTS
The request may be
accepted from a qualified applicant if the following
conditions are satisfied:
- The applicant completes
and signs the application form provided by the Department
of Health (DOH-296A)
- The applicant presents
his/her driver’s license, and
- The applicant is eligible
to receive the copy
REQUESTS FOR
DEATH RECORDS
The
applicant must provide the decedent’s name and date of
death, along with any additional information required by the
local registrar. The letter or application form (DOH-294A)
must be signed. If the request is made by someone other than
the spouse, parent or child of the deceased, the application
or letter must be accompanied by supporting documents
establishing a legal right or claim to obtain a certified
copy or transcript, or a judicial or other proper purpose to
obtain a certificate.
A certified
copy or certified transcript of a death certificate may be
issued:
-
To a person
with a New York State Court Order issued on a showing of
necessity
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To the
spouse, parent or child of the deceased
-
To the
lawful representative of the spouse, parent or child of
the deceased
-
To a person
requiring the record for a documented legal right or claim
-
To a person
requiring the record for a documented medical need, or
-
To a
municipal, state or federal agency when needed for
official purposes
Legal Right
or Claim - A legal
right or claim is established on the basis of documentation
demonstrating that the requestor has a legal need requiring
a copy of the death certificate. Some examples follow:
-
Letter from
the bank of the surviving joint account owner requesting
proof of the death of the deceased account owner
-
Letters
Testamentary from a person claiming to be the executor or
executrix of the estate
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Insurance
policy showing the requestor is a beneficiary
GENEALOGICAL
RESEARCH
Uncertified copies or abstracts from records of birth, death
and marriage may be provided for genealogical research
purposes subject to the restrictions specified. All requests
must be submitted in writing and include payment of the
applicable statutory fee. The applicant shall be required to
pay the specified fee for the time spent for the search and
uncertified copy of notification of no record.
Application for Genealogical Services
WHAT RECORDS
ARE AVAILABLE?
-
No
information shall be released from a record of birth which
has been placed in a confidential file pursuant to Public
Health Law Section 4138.
-
No
information shall be released from a record of birth
unless the record has been on file for at least 75 years
and the person to whom the record relates is known to the
applicant to be deceased.
-
No
information shall be released from a record of death
unless the record has been on file for at least 50 years.
-
No
information shall be released from a record of marriage
unless the record has been on file for at least 50 years
and the parties to the marriage are known to the applicant
to be deceased.
-
The time
periods specified in (b), (c) and (d) are waived if the
applicant is a descendant or has been designated to act on
behalf of a descendant of the person whose record is being
requested. A descendant is a person in the direct line of
descent. The applicant shall provide documentation of
descendancy prior to the release of information in those
instances where a waiver of the waiting period is
requested. A party acting on behalf of a descendant shall
further provide documentation that the descendant
authorized the party to make such application.
-
All
uncertified copies, abstracts, or information issued for
genealogical research purposes shall be clearly marked
with the statement “For Genealogical Purposes Only.”
Click on the
links below to open a form in an Adobe PDF format. Print it
out, fill it in and mail it to:
Town of
Wilson
375 Lake St. PO Box 537
Wilson, NY 14172-0537
or fax it to:
(716)
751-6706
Requires
Adobe Acrobat Reader click
here for free download.
Birth Form
Death Form
Genealogy
Form
Marriage Form
Freedom of Information
Click Here For The
Freedom Of Information Form
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