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Office of the Town Clerk
375 Lake Street  P.O. Box 537
Wilson, NY 14172
716-751-6704 Ext. 10
TownClerk@wilsonnewyork.com
Wanda E. Burrows - Town Clerk

A. Diane Muscoreil  -  1st Deputy Town Clerk

 

    The office of the Town Clerk is often considered the center of Town Government, and is the major source of information to the residents of the Town of Wilson. It serves many functions, such as licensing officer, registrar of vital statistics, records management officer, filing officer, and recording secretary for the Town Board and elections coordinator.

    The Town Clerk also works closely with the Supervisor and the Town Board in coordinating Town policy. If you have any questions regarding this office or any matter concerning the Town Government, please contact our office and we will be happy to assist you.

    The Town of Wilson Town Clerk's Office has had a long and proud tradition of service to our community. We have worked hard, and will continue to work hard, to maintain that fine tradition.

ADMINISTRATION

    Our office is located in the Town Hall at 375 Lake Street in the Village of Wilson. The office is open weekdays from 9 - 12 and from 1-4.

PROGRAMS AND SERVICES

Public Relations Officer

  • Must be dedicated to the community, informative, patient, cheerful and compassionate, posses the ability to listen and advise, be receptive to new ideas, and be able to maintain a sense of humor while performing duties in a professional manner.

  • Generally considered the center of local government, this office conveys a lasting impression of the community to all who enter.

Recording Secretary

  • Authors minute books, the only official record of the activities of Town Government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.

Records Management Officer

  • Custodian of all town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material.

  • Administrator of the Freedom of Information Law, which guarantees your right to know the workings of Government.

Filing Officer

  • Maintains records of adopted Town Ordinances and Local Laws, Town oaths of office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, subpoena and court actions, bonds/notes of registers, zoning ordinances and maps.

  • Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the town.

Licensing Officer

  • Issues State licenses/permits, including marriage, dog, conservation (hunting and fishing), games of chance, bingo.

  • Issues Town licenses/permits mandated by Local Law (peddler's permit).

Election Coordinator

  • In accordance with Federal and State regulations, the Town Clerk becomes the coordinator for Primary and General elections, advising the state of vacancies for elections, overseeing polling places and equipment, election inspectors and filing of boundaries for election districts.

  • In addition, oversees special Town elections, permissive or mandatory referendums and Town acquisition of property. The Office of the Town Clerk serves as the source for voter registration forms.
  • Election District Map

Cash Control Officer

  • Is responsible for numerous duties relating to billing and the collection and distribution of funds. All incoming cash is recorded and disbursed to State, County and local fiscal officers. The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing and assisting with State and internal audits.

Registrar of Vital Statistics

Vital Records - Birth and Death Certificates

Wanda E. Burrows, Registrar of Vital Statistics
A. Diane Muscoreil, Deputy Registrar of Vital Statistics

Town of Wilson Town Clerkís Office
375 Lake Street PO Box 537
Wilson, New York 14172
 

RECORDS ON FILE

The Town of Wilson has on file only those births and deaths which occurred in the Town of Wilson.  Birth Records are on file beginning with the year 1870, Death Records beginning 1882 and Marriage Records  beginning with the year 1884.

To request a copy of a record directly from the New York State Department of Health, mail your written request along with the necessary documentation to:

New York State Department of Health
Vital Records Section, Genealogy Unit
Empire State Plaza
Albany, New York 12237-0023

or go to the NYS Vital Records Website

CONFIDENTIALITY AND SECURITY OF RECORDS

Birth and death certificates contain highly confidential information about the persons to whom they relate. The local registrar is required to maintain the highest level of vital records security to protect the privacy of those individuals.

Birth certificates, death certificates and the indexes related to birth and death certificates are NOT subject to the provisions of the Freedom of Information Law (FOIL) and are NOT open to public inspection. Access to vital records maintained by local registrars is subject to Public Health Law 4173 and 4174 and the Health Commissionerís Administrative Rules and Regulations.

WHO MAY OBTAIN A BIRTH RECORD?

A certified copy or a certified transcript of a birth certificate may be issued only:

  1. To a person with a New York State Court Order
  2. To the person named on the birth certificate, if 18 years of age or older
  3. To the parents of the person named on the birth certificate
  4. To the lawful representative of the person named or the parents of the person named on the birth certificate
  5. To the Commissioner of Health, or
  6. To a municipal, state or federal agency when needed for official purposes

A certification of birth may be issued:

  1. To the person named on the birth certificate, if under 18 years of age
  2. To a person over 18 years of age, if a certification is what they prefer; or
  3. To a person who can demonstrate the record is required for a judicial or other proper purpose

MAIL REQUESTS

A request from a qualified applicant may be accepted in writing on a signed application (DOH296A) or a letter under the following conditions:

  1. The applicant provides the name, date of birth, place of birth, fatherís first and last names and motherís first and maiden names of the person named on the birth certificate; and
  2. The applicant provides his/her current name and address along with their relationship to the person named on the birth certificate

IN-PERSON REQUESTS

The request may be accepted from a qualified applicant if the following conditions are satisfied:

  1. The applicant completes and signs the application form provided by the Department of Health (DOH-296A)
  2. The applicant presents his/her driverís license, and
  3. The applicant is eligible to receive the copy

REQUESTS FOR DEATH RECORDS

The applicant must provide the decedentís name and date of death, along with any additional information required by the local registrar. The letter or application form (DOH-294A) must be signed. If the request is made by someone other than the spouse, parent or child of the deceased, the application or letter must be accompanied by supporting documents establishing a legal right or claim to obtain a certified copy or transcript, or a judicial or other proper purpose to obtain a certificate.

A certified copy or certified transcript of a death certificate may be issued:

  1. To a person with a New York State Court Order issued on a showing of necessity

  2. To the spouse, parent or child of the deceased

  3. To the lawful representative of the spouse, parent or child of the deceased

  4. To a person requiring the record for a documented legal right or claim

  5. To a person requiring the record for a documented medical need, or

  6. To a municipal, state or federal agency when needed for official purposes

Legal Right or Claim - A legal right or claim is established on the basis of documentation demonstrating that the requestor has a legal need requiring a copy of the death certificate. Some examples follow:

  1. Letter from the bank of the surviving joint account owner requesting proof of the death of the deceased account owner

  2. Letters Testamentary from a person claiming to be the executor or executrix of the estate

  3. Insurance policy showing the requestor is a beneficiary

GENEALOGICAL RESEARCH

Uncertified copies or abstracts from records of birth, death and marriage may be provided for genealogical research purposes subject to the restrictions specified. All requests must be submitted in writing and include payment of the applicable statutory fee. The applicant shall be required to pay the specified fee for the time spent for the search and uncertified copy of notification of no record.

Application for Genealogical Services  

WHAT RECORDS ARE AVAILABLE?

  1. No information shall be released from a record of birth which has been placed in a confidential file pursuant to Public Health Law Section 4138.

  2. No information shall be released from a record of birth unless the record has been on file for at least 75 years and the person to whom the record relates is known to the applicant to be deceased.

  3. No information shall be released from a record of death unless the record has been on file for at least 50 years.

  4. No information shall be released from a record of marriage unless the record has been on file for at least 50 years and the parties to the marriage are known to the applicant to be deceased.

  5. The time periods specified in (b), (c) and (d) are waived if the applicant is a descendant or has been designated to act on behalf of a descendant of the person whose record is being requested. A descendant is a person in the direct line of descent. The applicant shall provide documentation of descendancy prior to the release of information in those instances where a waiver of the waiting period is requested. A party acting on behalf of a descendant shall further provide documentation that the descendant authorized the party to make such application.

  6. All uncertified copies, abstracts, or information issued for genealogical research purposes shall be clearly marked with the statement ďFor Genealogical Purposes Only.Ē

Click on the links below to open a form in an Adobe PDF format. Print it out, fill it in and mail it to:

Town of Wilson
375 Lake St. PO Box 537
Wilson,  NY 14172-0537

or fax it to:

(716) 751-6706

Requires Adobe Acrobat Reader click here for free download.  

 
Birth Form

Death Form

Genealogy Form

Marriage Form

         Freedom of Information

Click Here For The Freedom Of Information Form

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